SLSC Advisory Board By-Laws

Advisory

Adopted: October, 1993
Amended: April 26, 1995
Amended: April 27, 1998

The name of the organization is the SUNY Library Support Center Advisory Board (hereafter referred to as the SLSC Advisory Board).

ARTICLE II: OBJECTIVES AND PURPOSE

The purpose of the SLSC Advisory Board is to advise the SUNY Library Support Center on all matters related to its charge.

ARTICLE III: MEMBERSHIP

SECTION 1: MEMBERSHIP OF THE SLSC ADVISORY BOARD SHALL BE AS FOLLOWS:

a. One library representative from each cluster to be elected by the Cluster membership. An Alternate shall be elected to serve in the absence of the elected representative.

b. One computer center representative from each cluster to be elected by the Cluster membership. An Alternate shall be elected to serve in the absence of the elected representative.

c. The SUNY Library Support Center Director shall serve as an ex-officio non-voting member.

SECTION 2: TERMS OF OFFICE

a. Members of the SLSC Advisory Board shall serve for a 2-year term which may be renewed.

b. Members representing Clusters hosted by Plattsburgh and Syracuse shall serve from September 1 until August 31 in odd-numbered years. Members representing Clusters hosted by Albany, Buffalo and Farmingdale shall serve from September 1 until August 31 in even-numbered years.

c. If the membership of a Cluster changes or if an elected member is unable to serve, the Cluster may call a special election at any time.

ARTICLE IV: ORGANIZATION

SECTION 1: OFFICERS

a. The officers of the SLSC Advisory Board shall be the Chairperson, Vice-Chairperson, and Secretary.

b. Officers shall be elected from the voting membership by a majority vote.

SECTION 1.1 DUTIES OF CHAIRPERSON

The Chairperson shall be responsible for the following:

1. Preside over all meetings of the SLSC Advisory Board.
2. Prepare and disseminate an agenda prior to all meetings.
3. Establish meeting dates, times, and locations and inform membership.
4. Consult with SUNY Library Support Center Director on matters related to the SLSC Advisory Board.

SECTION 1.2 DUTIES OF VICE-CHAIRPERSON

The Vice-Chairperson shall perform the duties of the Chairperson in all cases of the absence of the Chairperson.

SECTION 1.3 DUTIES OF SECRETARY

The Secretary shall be responsible for preparing minutes of meetings and disseminating them electronically to the community served by the SLSC. Minutes will be posted to the OLIS web site.

ARTICLE V: MEETINGS

SECTION I: FREQUENCY

Meetings shall be held semi-annually with special meetings being called as needed.

SECTION II: QUORUM

The presence of a majority of voting members shall constitute a quorum.

SECTION III: NOTIFICATION OF MEETINGS

Notification of meetings of the SLSC Advisory Board shall be made at least one week prior to all meetings.

ARTICLE VI: TRAVEL EXPENSES

All reasonable travel expenses related to the business of the SLSC Advisory Board shall be reimbursed to all voting members. The costs for travel expenses shall be built into the Cluster fee structure and therefore shared by all participating members.

ARTICLE VII: AMENDMENTS

These Bylaws may be amended by a 2/3 vote of the voting membership, provided that the amendment has been submitted to the membership in writing (or via e-mail) at least one month in advance.

Contents

SLSC Advisory Board By-Laws