State University of New York Policy Handbook, No. 130 (Revised Edition
Definition of Open Access
Open Access, is defined as a policy under which the library of any of the State University
units will provide direct service, including in-person loan of unrestricted and available
library materials to any eligible member of the State University community. Reserve
collections may be considered restricted material. Library materials are defined as those
materials that are under an individual librarys administration.
Eligible library users are those persons currently enrolled in or employed by the
institutions in the State University. Members of the State University who are continuing
their association with the University in the next full semester are also eligible for Open
Identification of the borrower will be established by the lending library. The lending
library will maintain adequate records of its Open Access registrants.
Conditions of Loan
The borrower is subject to such rules and regulations as are established by a lending
campus for its own community, including those rules which govern access to and the
availability of library materials, loan periods, recalls, and delinquency fees.
Return of Library Materials
1. The borrower is expected to protect borrowed materials and return them
directly or via the borrowers home library, or any State University of New York
library, to the lending library by the due date.
2. Notices of overdues, recalls, and unremitted charges will be sent
by the lending library to the borrower. The home campus will intercede on behalf of the
lending library, on request. The home library has ultimate responsibility for the return
of tardy materials and for payment to the lending library of unremitted delinquency fees
and lost item charges.
3. Replacement costs for library materials will be determined by the
lending library in accordance with its existing policies.
4. Open Access privileges will be withdrawn from any user, given
evidence of abuse.
Statistics will be maintained and reported by the lending library for Open Access loans
1. Number of items borrowed by users from other State University of
New York libraries listed by library.
2. Status of borrowers by library.
3. Broad subject classification of items borrowed, grouped by the
library of the borrower, to be collected on an occasional basis, upon request of the SUNY
Office of Library Services.
These statistics will be reported to and reviewed by the Office of the Director of
Library Services each month. The Office of the Director of Library Services will report on
the statistics periodically.
The Committee recommends implementation of the Open Access procedures by all State
University units on February 1, 1974. The Committee will work with the Director of Library
Services to design forms and to draft leaflets, etc., as are necessary for the
implementation of these procedures. The Office of the Director of Library Services will
distribute information and materials regarding implementation of the program.
These procedures will be subject to periodical review and modification in response to
changing conditions and circumstances, with an initial review to be made not later than
fifteen months after implementation.