Multilis Serials Option

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The Multilis Serials Option

by Robin Manley, 1/26/96

The SLSC has now received the necessary development from DRA Multilis that will allow utilization of serial LDRs to affect public display in the OPAC. The basics of this process are the conversion of SC350 or SULOP LDRs into Multilis 852 tags (items). The items will then be appended to the proper bibliographic record (based on OCLC number match) to provide display of library serial holdings to the public via the OPAC. Further, the SULOP tape can also be used to load serial bibliographic records. This loading of items (and records) from source tapes is a one time service. Once the items have been loaded, it will be the libraries' responsibility to interactively update/add/delete these items to keep the serial holdings information up to date (much as you do currently with local serials lists).

This service is available to all LAIP libraries regardless of their plans to implement the Multilis serials module. For those of you planning on (or currently) implementing the Serials module, the LDR items can be used to temporarily display retrospective holdings while current check-ins are being focused on for setup or for permanent display of titles that are no longer active. For those of you not planning on the serials module, these items can be used to replace the ever present serials holding lists.

As with the conversion process of you bibliographic records, not everything will be possible. We will be limited to the fields (and field size) of the parts of the item record as well as what is present in any give LDR record. Some possible types of displays are attached. Conversion consultation will take place with each individual campus to help tailor the available data to best suit everyone's needs.

Although, currently we are only familiar with SULOP and SC350 data, if someone has a different automated serials system, we may be able to make use of that data as well. If you are a SULOP library please don't delay on making this decision. SULOP tapes are only available at certain scheduled times and OCLC requires your orders be received at least 2 months prior to that date. Attached is a list of schedule dates for SUNY/OCLC libraries.

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Samples of possible OPAC displays:

Example 1 - Classified serials - Holdings information contained in item note field

TITLE:		 InfoWorld. -- v. 2- Feb. 18, 1980-
PUBLISHER:	 [Framingham, MA, etc., Popular Computing, etc.]
SUBJECTS:	 Microcomputers--Periodicals.
		 Minicomputers--Periodicals.
		 Computer industry--Periodicals.

1 item(s):
SLSC Demo Database - Serials Collection
SERIAL QA76.159 	For use in library only  Holdings: Vol. 2 - ; 1980 -

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Example 2: Serial shelved by title - Item shelf number field used for Holding information

AUTHOR:		         American Medical Technologist.
			 American Society for Medical Technology.
TITLE:			 Journal of medical technology : official publication of 
			 American Medical Technologist [and] American Society for 
			 Medical Technology.
			 Title: Medical technology.
PUBLISHER:		 [Houston, TX] : American Medical Technologist and the
			  American Society for Medical Technology
DATE:			 [C1984-c1987]
SUBJECTS:		 Diagnosis, Laboratory--periodicals.
			 Technology, Medical--periodicals.
			 Medical technology--Periodicals.
1 item(s):
SLSC Demo Database - Serials Collection (Shelved by Title)
Vol. 1 no. 1 - Vol. 4 no. 6 ; 1986-1987 For use in library only
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Example 3 - LDR item used for retrospective holdings - Current check-in being done via 
the serials module

AUTHOR:		         Society for the Psychological Study of social Issues.
TITLE:			 Journal of social issues. -- v. 1- Feb. 1945-
PUBLISHER:		 New York Published by Plenum for the Society for the
			 Psychological Study of Social Issues [etc.]
SUBJECTS:		 Social problems--Periodicals
			 Social psychology--Periodicals.
			 United States--Social conditions--1945- -- Periodicals.

1 item(s):
SLSC Demo Database - serials Collection (Shelved by Title)
Vol. 1 - ; 1945 -  For use in library only  Retrospective Holdings

SLSC Demo Database - Serials Collection (Shelved by Title)
	(Permanently retained)
Vol. 52, No. 1 (Feb. 1996) 
Current subscription

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Serials Union List Offline Products (SULOP) Production
Schedule for SUNY/OCLC Libraries

OCLC offers for sale Serials Union List Offline Products (SULOP) to all union list agents and libraries which belong to an existing OCLC union list group. Products may be ordered for an entire group, a subset of a group, or individual libraries in the group. Three formats including paper, microfiche (COM), and magnetic tape are available. Offline products are produced on a cyclical schedule with each group having the ability to produce a list twice each year. Since most libraries in New York state are members both a regional union list group and the New York Consolidated ULS, there are four opportunities to produce an offline product.

Below is a list of SUNY/OCLC union list groups and the production dates for each group. Orders for offline products must be received by OCLC at least two months prior to the production date.

Group

NYUL - NYCON--March, September

CDKU - Capital District Library Council ULS--June, December

CTYU - City University of New York ULS--January, July

LNGI - Long Island Library Resources Council ULS--June, December

NYME - New York City Regional ULS--January, July

NYWU - Western New York ULS--June, December

SNYC - Southeastern NY Library Council ULS--June, December

VNCU - North Country 3R's--January, July

VPUU - Pace University ULS--Not Scheduled

VRSU - Rochester 3R's ULS--April, October

XSYT - SUNY Colleges of Tech. Alliance Libraries (to be scheduled)

YSUU - South Central Research Library Council ULS--January, July

ZUAU - Central New York ULS--May, November

RSUN - SUNY ULS and Interlibrary Loan Group--Not Scheduled

NEPU - National Newspaper Program--April, October

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